Tom, usually the HR Director, CFO or Comptroller can/will file the Form 5500. If your plan is a calendar/year-end plan, the 5500 has to be filed by July 31st. Otherwise, you would go out 7 full months after your company's calendar year-end. If needed, you could get a 2 1/2 month extension to file.
The Plan Sponsor is responsible for filling the 5500 Form. But most 5500 are prepared by the Third Party Administrator (TPA). A copy of your company's 5500 can be found here: https://www.efast.dol.gov/portal/app/disseminate?execution=e1s1 (I would look up the EIN # here on BrightScope and plug it in on the DOL Page).
However, if you are trying to get a rating of your plan compared to others keep this in mind.
If a company has filed their "full-form" 5500 with the supplementary audit report, BrightScope should have access to all the information they need to rate the plan. If the plan has done this, but does not have a rating, it simply means they have not gotten around to it yet. (What state are you in?) They can prioritize the update for advisors. If a company has a smaller number of participants, and therefore files a "short-form" 5500, they need 2 documents to generate a rating:
· Plan Summary Doc · Investment lineup, with the balances in each fund
I hope this has been helpful.
Tom, It can certainly be confusing trying to remember all of the different deadlines for the various required filings and notifications. I suggest searching the internet for “401(k) Plan Compliance Calendar” you should find several different resources. But as others have mentioned, TPAs and Recordkeepers should be supporting you in these required tasks so don’t hesitate to inquire of those you are paying to do this work.
Tom, the form 5500 is prepared by the plan administrator. Typically, if your plan has less than 100 employees, they will file the 5500 short form with no plan audit. In that case, as Tom pointed out, you will need a Summary Plan Description along with the investment choices with total account balances of each investment for Brightscope to rate your company. If you are an employee, you can get a Summary Plan Description from your employer, but probably will not have access the total account balances of each investment choice.
Keep in mind, when comparing plans, it is important to compare to others in your peer group, which is part of the Brightscope rating. So, even if, at this time you cannot get Brightscope to rate your plan, you can search the Brightscope database to find a plan comparable in size to yours, and simply compare the metrics of that plan to yours.